Event Housing & Room Block Management Without the Spreadsheet Handoff
Manage attendee hotel reservations, inventory, stay rules, roommates and reservation changes in the same system as event registration—then keep hotel partners up to date automatically.
Housing Built Directly Into Event Registration
Let attendees reserve their hotel accommodations while they register for the event instead of sending them into a disconnected housing workflow. Guests can select an available hotel, room type and stay dates while rsvpBOOK keeps the reservation connected to the same attendee record used throughout the event.
Support multiple properties and room types, collect hotel-specific information, and keep availability current as reservations are made or changed.
Support multiple properties and room types, collect hotel-specific information, and keep availability current as reservations are made or changed.
Manage Room Inventory, Pickup and Availability
See how your room blocks are performing without maintaining a separate housing spreadsheet. Track reservations and room nights, monitor remaining inventory, and understand which properties and room types are filling fastest.
Organizers can manage multiple hotels while keeping each attendee's housing information connected to their registration record.
Organizers can manage multiple hotels while keeping each attendee's housing information connected to their registration record.
Flexible Stay Rules and Night-by-Night Pricing
Make hotel selection clear for attendees with an interactive stay calendar that can display nightly rates and booking requirements. Enforce stay rules such as required nights or weekend restrictions while giving attendees immediate feedback before they complete their reservation.
Track Every Reservation Change in One Place
Housing does not stop when the original reservation is made. rsvpBOOK keeps a reservation change history so your team can see new reservations, cancellations, arrival and departure changes, room changes, roommate updates and other hotel activity. Filter by hotel or reporting period, review summary counts at a glance, and download the underlying detail when it is time to reconcile with a property.
Keep Hotel Partners Up to Date Automatically
Stop manually running a change report and emailing a new spreadsheet every day. Schedule daily or weekly reservation-change summaries for hotel staff directly from rsvpBOOK.
Each property can have its own schedule and recipients, so hotel staff receive only the changes relevant to their reservations. The email provides a concise operational summary with secure access to the complete report and downloadable CSV.
Reports can include everything changed since the previous successful delivery, helping prevent reservation updates from being missed if a scheduled delivery is delayed.
Each property can have its own schedule and recipients, so hotel staff receive only the changes relevant to their reservations. The email provides a concise operational summary with secure access to the complete report and downloadable CSV.
Reports can include everything changed since the previous successful delivery, helping prevent reservation updates from being missed if a scheduled delivery is delayed.
Daily Hotel Change Summary
127 reservation changes
42 new reservations
11 cancellations
38 date changes
19 room or roommate changes
17 other updates
11 cancellations
38 date changes
19 room or roommate changes
17 other updates
View Full Report Download CSV
Handle the Details Hotels Actually Need
Capture more than just a room selection. Store arrival and departure dates, room type, roommates, reservation comments, billing notes, loyalty or rewards information, and event-specific hotel questions as part of the attendee's housing record.
Because housing is tied to the attendee instead of maintained in a separate system, your registration team has one place to review the information needed to answer attendee and hotel questions.
Because housing is tied to the attendee instead of maintained in a separate system, your registration team has one place to review the information needed to answer attendee and hotel questions.
One attendee record
✓ Registration details
✓ Hotel and room selection
✓ Check-in / check-out dates
✓ Roommates
✓ Hotel-specific questions
✓ Reservation history
✓ Hotel and room selection
✓ Check-in / check-out dates
✓ Roommates
✓ Hotel-specific questions
✓ Reservation history
From attendee booking through hotel reconciliation
rsvpBOOK combines event registration and housing operations so organizers can manage room blocks without losing visibility when reservations begin to change. Give attendees a simple booking experience, give your team useful housing controls, and give hotel partners the updates they need.
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